MRPeasy Review: Manufacturing Software for Small Businesses

Do you struggle to manage production schedules with outdated spreadsheets? Are inventory shortages disrupting your manufacturing operations? Small manufacturers face unique challenges when trying to find affordable software that can handle complex production planning without requiring technical expertise. MRPeasy offers a solution specifically designed for this problem.

This comprehensive review examines everything you need to know about MRPeasy. We cover features, pricing, performance, and real user experiences to help you decide if this manufacturing software fits your business needs. You will learn how MRPeasy compares to competitors and whether it delivers value for small manufacturers.

What is MRPeasy?

MRPeasy is cloud-based manufacturing software designed for small to medium businesses with 10 to 200 employees. The company launched this Manufacturing Resource Planning (MRP) system in 2014 to help small manufacturers access powerful production planning tools previously available only to large companies.

The software operates entirely in the cloud, which means:

• No need to maintain servers or IT infrastructure
• Access from any location with internet connection
• Automatic updates and security maintenance
• Multi-language support including English, German, Spanish, French, and others

MRPeasy serves manufacturers across diverse industries including automotive and aerospace components, food and beverage production, electronics and high-tech products, medical devices and pharmaceuticals, furniture and woodworking, jewelry and luxury goods, and chemical and biotechnology products.

Understanding MRP Software

Before exploring MRPeasy’s features, it helps to understand what MRP software does for manufacturers. Manufacturing Resource Planning systems help companies plan and control production by: • Calculating material requirements based on production schedules • Determining when to order materials and components • Scheduling production activities across workstations • Tracking inventory levels in real-time • Managing bills of materials and product costs

The key differences between MRP and Enterprise Resource Planning systems are significant. MRP systems focus on production planning and materials management, handling manufacturing schedules and inventory control while calculating material requirements and costs. ERP systems include all MRP functionality plus broader business management features like customer relationship management, accounting and financial management, human resources, and supply chain management.

MRPeasy bridges this gap by offering core ERP functionality within an MRP-focused platform, giving small manufacturers enterprise-level capabilities at affordable prices. This approach allows companies to get sophisticated manufacturing planning without the complexity and cost of traditional enterprise systems.

How MRPeasy Helps Manufacturers Stay Organized

MRPeasy addresses common manufacturing challenges through four key areas that transform how small manufacturers operate. The software provides accurate production planning and reporting capabilities that allow companies to promise accurate lead times when creating customer quotes and improve equipment utilization through real-time reporting. Users can create realistic production schedules based on actual capacity and track production progress across all workstations.

Real-time inventory overview features prevent stock-outs with automated reorder points while lowering inventory carrying costs through optimization. The system automates inventory transactions and tracking, displays purchase requirements automatically, and tracks lots and serial numbers for full traceability. This comprehensive inventory management eliminates the guesswork that often leads to production delays.

The platform delivers precise, on-time deliveries by improving customer satisfaction with accurate delivery dates and enabling quick cost and lead time estimates. Companies can shorten production lead times through better planning and ship products promptly with integrated order management. This reliability becomes a significant competitive advantage for small manufacturers.

MRPeasy provides a complete business view that eliminates spreadsheet-based planning systems and ensures seamless communication between departments. The software connects sales, production, warehousing, procurement, and finance while providing real-time visibility across all operations. This integration prevents the information silos that plague many small manufacturers.

Core Features and Functionality

Production Planning

MRPeasy’s production planning module includes automatic planning capabilities that convert customer orders into manufacturing orders with one click. The system generates realistic production schedules based on capacity, calculates material requirements automatically, and creates purchase orders for missing components. This automation eliminates much of the manual work traditionally required for production planning.

Dynamic scheduling features provide drag-and-drop rescheduling in calendar view with interactive Gantt charts for visual planning. Users can choose forward and backward scheduling options while maintaining real-time capacity planning across workstations. The interface makes complex scheduling decisions accessible to users without specialized training.

Master Production Schedule functionality supports long-term production quantity planning and inventory level optimization. The system includes demand forecasting integration and seasonal production planning capabilities, helping manufacturers prepare for varying demand patterns throughout the year.

Stock and Inventory Management

The inventory management system provides real-time tracking with live inventory levels across multiple locations. The software handles automated stock movements and transactions while supporting batch and serial number tracking. For manufacturers dealing with perishable goods, expiry date management ensures compliance with safety requirements.

Optimization tools include automated reorder points and safety stock levels, purchase requirement calculations, and lot tracking for full traceability. Multiple warehouse support allows companies to manage inventory across different locations while maintaining accurate cost information. The system uses FIFO costing by default but supports actual cost tracking versus standard costs for more accurate financial reporting.

Customer Relationship Management

The built-in CRM functionality manages the complete sales process from initial inquiry to final delivery. Users can calculate product costs and delivery times quickly, create professional quotations and invoices, and track the sales pipeline from lead to delivery. The system maintains comprehensive customer information and order history for better relationship management.

Order processing features convert quotations to sales orders easily and dispatch confirmed orders to production teams. Real-time order tracking keeps customers informed while a customer portal provides self-service order status visibility. This transparency improves customer satisfaction and reduces service inquiries.

Team Management

Shop floor management capabilities include a simple interface for workers to view tasks on PC or mobile devices. Real-time shop floor reporting provides immediate visibility into production progress while the Internet Kiosk supports barcode scanning for accurate data entry. Individual worker productivity tracking helps identify training needs and optimization opportunities.

Resource planning features provide real-time overview of human resource availability with demand versus capacity analysis. Worker assignment and scheduling tools help optimize labor allocation while performance reporting and analytics support continuous improvement efforts.

Purchasing Management

The purchasing module automates procurement processes by generating pre-filled purchase orders with one click. Vendor management includes pricing and lead time tracking while supply chain statistics and forecasting help optimize procurement decisions. Purchase requirement calculations ensure materials arrive when needed for production.

Supplier relationship management includes vendor performance tracking and price comparison capabilities. Delivery performance monitoring and quality assessment reporting help maintain supplier accountability and improve overall supply chain performance.

Accounting and Financial Management

Financial visibility features monitor cash flow and balance sheet continuously while tracking profit and loss in real-time. The system helps users understand business profitability by product and calculates cost of goods sold accurately. This real-time financial information supports better pricing and operational decisions.

Manufacturing accounting capabilities include work-in-progress inventory tracking and cost of goods manufactured reporting. Direct material and labor cost tracking with manufacturing overhead allocation provides accurate product costing information essential for competitive pricing and profitability analysis.

Pricing Structure and Plans

MRPeasy offers four subscription plans with transparent pricing that includes a free 30-day trial. All plans are billed per user per month with additional discounts available for annual billing.

MRPeasy Pricing Plans

*Annual billing includes one month free. Additional users beyond 10: £59 per 10 users/month across all plans.

The annual billing option includes one month free, making it an attractive choice for companies committed to the platform. Users beyond the first 10 cost £59 per 10 users per month across all plans, with a minimum of 2 users required for the Unlimited plan. The company offers a 30-day free trial without requiring credit card information, allowing potential customers to evaluate the software thoroughly before committing.

Integration Capabilities

MRPeasy connects with numerous business applications to create a comprehensive business management ecosystem. Key integrations include:

• E-commerce platforms: Amazon, BigCommerce, Magento, Shopify, and WooCommerce
• Accounting software: QuickBooks Online and Xero with real-time financial data transfer
• CRM systems: HubSpot, Pipedrive, and Salesforce for customer data synchronization
• Shipping solutions: ShipStation and Ware2Go for fulfillment automation
• File management: Google Drive, OneDrive, and Dropbox for document storage
• Business intelligence: Microsoft Power BI for advanced reporting and analytics

These integrations automatically synchronize inventory levels and process orders, eliminating manual data entry between systems. The connections ensure customer data flows seamlessly between sales and production systems while streamlining order fulfillment processes.

MRPeasy Integration with Xero

The integration between MRPeasy and Xero creates a powerful manufacturing ERP system by combining production management with professional accounting capabilities. This integration stands out for its comprehensive functionality and seamless data synchronization that eliminates manual data entry between systems.

The core integration automatically synchronizes purchasing and sales documents between both systems. When you create invoices, purchase orders, or bills in MRPeasy, they transfer to Xero as draft documents. Once payments are recorded in MRPeasy, the corresponding Xero documents become approved automatically, maintaining consistency between production and financial records.

Document synchronization includes Purchase Orders and Bills that sync automatically, Sales Invoices and Credit Notes that transfer seamlessly, Vendor Credit Invoices that post as Credit Notes in Xero, and prepayment invoices that handle as direct payments. Payment synchronization occurs according to a predetermined schedule, ensuring financial records remain current.

For comprehensive financial tracking, the advanced integration posts daily inventory and manufacturing transaction summaries to Xero through manual journal entries. This includes balance changes for inventory accounts, cost of goods sold calculations, work-in-progress tracking, and applied manufacturing expenses including direct materials, labor costs, and overhead allocation.

The systems automatically match data to prevent duplicates and errors. Stock items match by Part Number in MRPeasy and Item Code in Xero, while customers and vendors match by name. New items, customers, and vendors create automatically when needed, and tax rates synchronize based on percentages. Multi-currency transactions include exchange rates, ensuring accurate financial reporting for international operations.

User Experience and Interface Design

MRPeasy prioritizes simplicity without sacrificing functionality through a web-based interface designed for users without technical backgrounds. The clean, organized dashboard displays real-time metrics with color-coded warnings for material shortages and delays. Quick access to frequently used functions and customizable views based on user roles make daily operations efficient.

Visual planning tools include interactive production calendars and drag-and-drop scheduling interfaces that make complex planning accessible. Gantt charts provide project visualization while real-time capacity planning displays help optimize resource allocation. These visual tools transform manufacturing planning from a complex technical task into an intuitive management process.

Mobile accessibility ensures users can access critical information from smartphones and tablets. Shop floor workers can report progress from mobile devices while barcode scanning through mobile cameras improves data accuracy. The responsive design adapts to different screen sizes while offline capability supports basic functions when internet connectivity is limited.

The Internet Kiosk feature provides a touch-screen interface designed specifically for shop floor use. Barcode scanning capabilities support inventory tracking while simple time reporting allows workers to update progress easily. Real-time production updates ensure managers have current information for decision-making.

Industries Served by MRPeasy

MRPeasy serves manufacturers across more than 25 industries, providing specialized functionality for each sector. Technology and electronics manufacturers including 3D printing companies, electronics and high-tech firms, and aerospace and defense contractors benefit from the software’s complex BOM management and quality control features.

Automotive and transportation companies use MRPeasy for parts manufacturing and marine equipment production. The software handles the complex supply chain requirements and quality standards required in these industries while providing traceability and compliance reporting.

Life sciences and healthcare manufacturers including biotechnology companies, medical device manufacturers, pharmaceutical companies, and medical cannabis producers rely on MRPeasy’s lot tracking and quality control features. These industries require strict compliance with regulatory requirements that the software supports through comprehensive documentation and traceability.

Consumer goods manufacturers including food and beverage producers, health and beauty companies, home and decor manufacturers, and leisure product companies use MRPeasy to manage complex inventory requirements and seasonal demand variations. The software’s forecasting and planning tools help these companies optimize inventory levels while meeting customer demand.

Materials and manufacturing companies including chemical processors, composites manufacturers, metal fabrication shops, and plastics producers benefit from the software’s batch tracking and quality control capabilities. These industries often deal with complex material specifications that require careful tracking and documentation.

MRPeasy Strengths and Advantages

MRPeasy offers several compelling advantages for small manufacturers:

Affordability and Value The transparent pricing model eliminates hidden fees while the subscription approach avoids large upfront investments. The software includes comprehensive functionality at entry-level pricing with regular feature updates included in the subscription. This value proposition provides enterprise-level capabilities at small business prices, delivering significant return on investment through improved efficiency.

Implementation Ease – Implementation distinguishes MRPeasy from traditional ERP systems through:

• Cloud-based deployment requiring no infrastructure
• Typical implementations completing within weeks
• Minimal customization meeting most business needs
• Comprehensive documentation and tutorials supporting self-service

The intuitive interface reduces training requirements with minimal learning curves compared to enterprise systems.

Comprehensive Functionality The platform includes advanced production planning and scheduling with sophisticated bill of materials management. Real-time inventory tracking and optimization provide complete traceability and quality control. Integrated CRM supports customer management while financial tracking and accounting capabilities eliminate the need for separate systems.

Customer Support Excellence Support quality includes a highly responsive team with comprehensive knowledge base and documentation. Video tutorials and training materials support user education while an integrated ticketing system ensures issue resolution. The company maintains ongoing relationships with customers through regular feature updates based on feedback.

Limitations and Considerations

Customization constraints represent the primary limitation of MRPeasy’s standardized approach. The software offers limited customization options compared to enterprise ERP systems, potentially requiring businesses to adapt processes to match the software structure. Fewer configuration options exist for unique workflows while standard reporting formats have limited modification capabilities.

Integration limitations include fewer third-party connection options than enterprise systems. Some specialized industry software lacks support while custom integrations may require additional development. Limited data import and export flexibility can complicate migration from existing systems.

The reporting and analytics capabilities, while comprehensive, may not meet all analytical needs. Standard reports have limited business intelligence capabilities while custom reporting options remain restricted. Companies requiring advanced analytics may need external tools or integrations to meet their requirements.

The support model relies primarily on email and ticketing systems rather than phone support. While response quality remains high, some users prefer direct phone consultation for complex issues or implementation guidance. Self-service approaches work well for routine questions but may not address unique business requirements effectively.

Scalability considerations include design limitations for companies beyond 200 employees. Rapid expansion beyond the target size may require system changes while feature limitations exist for very complex operations. Performance considerations apply to high-volume processing requirements that may exceed the platform’s capabilities.

Implementation Best Practices

Successful MRPeasy implementations begin with thorough data preparation. Companies should organize existing bills of materials and product information while cleaning inventory data to establish accurate starting quantities. Standardizing part numbers and product codes prevents confusion while documenting current business processes helps identify improvement opportunities.

Key preparation steps include:

• Organizing existing bills of materials and product data
• Cleaning inventory information for accurate starting quantities
• Standardizing part numbers and product codes
• Documenting current business processes and workflows
• Identifying key users and implementation champions

The migration strategy should follow a phased approach starting with core modules like inventory and production planning. Companies can gradually add CRM and financial management features while testing integrations thoroughly before full deployment. Maintaining parallel systems during the transition period ensures business continuity while building confidence in the new system.

Training and adoption efforts should utilize MRPeasy’s comprehensive video tutorials while focusing on role-specific functionality for each user group. Hands-on practice with test data builds confidence while internal documentation addresses company-specific processes. Change management requires clear communication of benefits and improvements while addressing user concerns proactively.

User Testimonials and Real-World Results

Customer success stories demonstrate MRPeasy’s impact on manufacturing operations. One customer reported that ISO auditors were impressed with the software’s documentation capabilities, noting that everything was properly documented within the system without requiring additional tools or processes. This achievement helped the company maintain compliance while reducing administrative burden.

Another manufacturer achieved double production capacity after implementing MRPeasy, streamlining production and procurement processes so effectively that management could focus more time on growth and sales activities. The efficiency gains translated directly into business growth without proportional increases in administrative staff.

Cost tracking excellence represents another common success theme. Manufacturers praise MRPeasy’s ability to track manufacturing lot costs down to individual serial numbers, providing precise cost information for profitability analysis and pricing decisions. This granular cost visibility enables better business decisions and improved competitiveness.

Integration success stories highlight seamless connections with Xero and Shopify, creating comprehensive business management systems that handle everything from e-commerce sales to production planning and financial reporting. These integrations eliminate data silos while reducing manual work and improving accuracy.

Common positive feedback includes significant improvement in operational efficiency, better customer service through accurate delivery promises, reduced administrative workload and paperwork, professional appearance and capabilities for small manufacturers, and excellent value for money compared to alternatives. Users consistently report that MRPeasy transforms their operations from reactive to proactive management.

Areas for improvement identified by users include desires for more customization options, preferences for phone support over email-only assistance, additional integration options for specialized software, and more flexible reporting and analytics capabilities. However, these limitations rarely prevent successful implementations or ongoing satisfaction.

Long-term Value and Growth Support

MRPeasy supports business growth through scalable architecture that handles increasing order volumes without system changes. The platform accommodates additional users and locations easily while supporting growing product complexity. Expanding integration capabilities meet evolving business needs without requiring system replacements.

Future-proofing includes regular software updates included in the subscription with new features added based on customer feedback. Technology improvements implement automatically while cloud-based architecture eliminates obsolescence concerns. This approach ensures long-term value without additional investment requirements.

The software provides competitive advantages that help small manufacturers compete effectively with larger companies. Professional capabilities include accurate quotes and delivery commitments while quality and compliance standards support customer requirements. Operational excellence develops through continuous process improvement enabled by better data and cost reduction through efficiency gains.

Final Recommendation

MRPeasy represents an excellent choice for small to medium-sized manufacturers seeking to modernize their production planning and business management processes. The software successfully bridges the gap between basic inventory systems and complex enterprise ERP solutions while providing exceptional value for growing manufacturing businesses.

MRPeasy is ideal for companies that:

• Have 10-200 employees in manufacturing operations
• Are outgrowing spreadsheet-based planning systems
• Need better inventory control and traceability
• Require integration with e-commerce or accounting systems
• Seek affordable yet comprehensive manufacturing solutions

Companies should consider MRPeasy if they need immediate improvement in production planning, want transparent pricing without hidden costs, require quick implementation with minimal disruption, value ease of use over extensive customization, and need comprehensive functionality at affordable prices.

The recommendation is to take advantage of the 30-day free trial to evaluate MRPeasy thoroughly. The trial period provides sufficient time to test core features, verify integrations, and assess compatibility with business processes. Focus on the most critical manufacturing challenges during the trial to determine if MRPeasy addresses specific business needs effectively.

MRPeasy delivers substantial value for small manufacturers ready to move beyond manual planning systems. The combination of affordability, functionality, and ease of use makes it a compelling choice for companies seeking to improve efficiency, reduce costs, and support sustainable business growth.